CU TR: Update of the procedure for establishment and maintenance of the Unified Register of Certificates (and declarations) of Conformity

On June 21, 2021, the Decree No. 935 of the Government of the Russian Federation of June 19, 2021 officially entered into force *, approving the amendments to the procedure for establishment and maintenance of the Unified Register of Certificates of Conformity.

Note: * - except for some provisions for which a specific date of entry into force has been set.

The document will remain valid until June 21, 2027. The procedure for maintenance of the Register of Certificates of Conformity was adopted by the Decree No. 1856 of the Government of the Russian Federation dated November 18, 2020 and came into effect on January 1, 2021.

One of the amendments to take into account is that the Decree No. 935 enshrines the provision for establishment and maintenance of the register not only of the issued certificates but also of declarations of conformity.

It is important to note that the Decree No. 935 covers the certificates and declarations of conformity delivered before June 21, 2021, i.e. before the date of its entry into force.

Extension of the list of mandatory information to be submitted by certification bodies to the Unified Registers

The Decree No. 935 has been supplemented with a new Paragraph 18, which commits a certification body with a suspended accreditation or with the reduced field of accreditation to submitting to the register the information about an agreement on the transfer of a certificate of conformity for serial production, including the authority to carry out inspection control, concluded with another accredited certification body. A scanned copy of the agreement must be attached within one working day since its conclusion.

These amendments shall enter into force on August 1, 2021.

Extension of the list of statuses of certificates and declarations of conformity

In the electronic registers, all certificates and declarations of conformity are automatically assigned one of the following statuses:

"valid";

"suspended";

"cancelled";

"archived".

The Decree No. 935 has introduced a new status “invalid”. This status is assigned upon submission of such a decision to the register and is maintained from the date the information on a certificate or a declaration of conformity is entered in the register until the information is automatically transferred to the archive.

Mandatory information for registration of a certificate of conformity

Subparagraph "и" of Paragraph 17, which lists mandatory information and electronic copies of the documents to submit to the Unified Register of Certificates of Conformity has been supplemented by new paragraphs on GLN code. Besides this code, it is possible to use another identifier that automatically determines the location of the manufacturer and the address(es) of the production site(s) or to indicate the geographical (geocentric) coordinates (latitude, longitude) of the production site(s), calculated on the basis of the Global Navigation Satellite System (GLONASS) signals.

These clarifications duplicate the provisions of the Decree No. 936 of 19 June 2021 of the Government of the Russian Federation "On the procedure for registration, suspension, renewal, cancellation and invalidation of declarations and certificates of conformity ", which entered into force on June 21, 2021.

The provisions for replacement of the GLN code will come into force on September 1, 2021.

In addition, Paragraph 17 is supplemented by a new Subparagraph "y”, according to which the register must include the information about an agreement on the transfer of a certificate of conformity for serial production, including the authority to carry out inspection control, concluded by the Applicant with another accredited certification body. A scanned copy of the agreement must be attached

Maximum number of certificates that can be issued by a certification body

The Decree No. 935 includes a new Section II, which establishes the rules for determining the maximum number of certificates of conformity that a certification body is authorized to issue.

The number of certificates that can be delivered depends on the following parameters:

- the number of expert auditors involved in the conformity assessment process in the certification body;

- the types of procedures, the results of which can be considered as evidence of conformity during certification

- other parameters affecting the reliability and objectivity of the conformity assessment results.

On the basis of all aforementioned parameters, RusAccreditation establishes the methodology for calculating the maximum number of certificates of conformity issued by a certification body and the technological base for this procedure.

Before the entry into force of the new rules for calculating the maximum number of certificates of conformity issued by a certification body, RusAccreditation determined it as an average number of certificates issued by certification bodies with similar scope of accreditation, number of expert auditors involved in the conformity assessment process, and technological base for a certain period of time (month, quarter, six months or calendar year).